Type it once
Somewhere in your office right now, someone is reading a PDF and typing it into a screen, and they'll do it a few hundred more times this week. We build document automation for logistics, trades, and distribution businesses that reads the paperwork and files it where it belongs, so nobody types anything twice.
Why this keeps happening
A rate confirmation lands in the inbox. Someone opens it, reads off the load number, rate, and dates, and types them into the TMS. Then the carrier invoice into QuickBooks. Then the POD into the customer's portal. Same numbers, three keyboards, every load, every day.
The cost hides inside payroll, so nobody sees it. But re-keying eats a big share of the office's week, and the errors are worse than the hours: a transposed rate or a missed accessorial charge surfaces weeks later as a disputed invoice, or as margin you quietly gave away.
This is the most measurable fix we build. Document automation cuts admin time for freight brokers by roughly 80% (CLA / Tank Transport, 2025), and brokers using it handle 35-50 loads per person per week, up from 15-20 (Tank Transport, 2025). Payback typically lands within 45-90 days (CLA, 2025).
And it's not just freight. Work orders, delivery tickets, supplier invoices, timesheets: any paper a person re-keys into QuickBooks is the same problem wearing different clothes.
What we'd build you
Readers built on your documents
Trained and tested on your actual rate cons, BOLs, invoices, and work orders, including the scanned, faxed, and photographed-at-an-angle ones. Not a generic template that chokes on the real world.
Filing, not just extraction
The data lands in QuickBooks, your TMS, or your job folders with the right values in the right fields, and the original document gets archived where you can actually find it again.
A person in the loop where it matters
Anything the system isn't confident about stops in a review queue instead of flowing into your books. You set the bar, and a human clears the exceptions in minutes a day.
Matching and catching
Carrier invoices matched against rate cons, supplier invoices against purchase orders. Discrepancies surface before you pay or bill, instead of after a customer calls.
Audit, build, care
Paperwork projects are the classic Field Audit: for $990 flat we spend a week or two watching where your documents actually flow, count the hours, and rank the fixes by return. The build is a fixed price in writing, typically $7,500 to $25,000 with monthly payment plans available, and it goes live on your real documents within weeks. Souli Care then keeps the readers accurate as your customers' formats drift, because they always do.
Fair questions
Messy is the normal case, and it's why we build on your real documents instead of clean demo files. During the build we test against a pile of your worst ones. Whatever can't be read reliably goes to the review queue rather than guessing its way into QuickBooks.
The system knows what it's unsure about. Low-confidence reads stop for a human to confirm, and every extracted field points back to the exact spot on the source document, so checking takes seconds. You decide how cautious it should be, and you can tighten it any time.
No. Your rate cons and invoices are your business's private records and they stay that way: processed in accounts you own, stored in systems you own, never used to train anything for anyone else. You get that in writing, in the contract.
Let's look at yours
No pitch deck, and no hard feelings if it's not a fit.
Not ready to talk? Get a sketch of your fix first. It takes a few seconds.